Pivotage Consulting

Personal Assistant

July 13, 2023
Pivotage Consulting
Posted 11 months ago

PIVOTAGE CONSULTING- Our Client, a leading manufacturing company in West Africa is looking to hiring a Personal Assistant that will be reporting to the Managing Director.

MP/1206/PA

Job Title: Personal Assistant

Job Type: Full Time

Location: Lagos, Nigeria

Work Mode: Onsite

JOB SUMMARY:

The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. He/She will work on a one-to-one basis on a variety of tasks related to the Managing Directors working life and communication.

Responsibilities:

  • Provide comprehensive secretarial support and assistance to the MD in the discharge of his/her duties.
  • Proactively prioritize, plan and schedule MD’s busy schedule, electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage MD’s travel log and travel arrangements including visas/accommodation.
  • Manage relationship with both internal and external customers, teams, partners etc.
  • Manage arrangements for management meetings, taking minutes and typing minutes of the meeting.
  • Send reminders to all stakeholders on pending tasks/projects.
  • Process MD’s correspondences, manage office systems including data management and filling.
  • Screen calls, enquires and requests; filter email and ensure they are attended to as per urgency/priority.
  • Organize food/refreshments to business lunches/visitors.
  • Reconcile monthly expenses.
  • Organize appointments for the MD including personal/medical/dental/business appointments.

Qualifications:

  • Bachelor’s degree
  • Minimum of five years’ experience as a Personal Assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

Method of Application:

Qualified candidates should send their CV to recruitment@pivotageconsulting.com in PDF and word format

Apply Online

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